Figure out how many yoga guests will be attending the event. You will need about 2 square meters (or 21 square feet) per yoga guest. For instance, if you have 10 guests coming, you will want to find a place that has about 20 square meters of space.
It’s best if the space is void of big obstructions such as walls or columns, as this can affect the way mats are set up and how sound travels.
Venue ideas include: outdoor areas such as backyards, beaches, parks with grassy areas, and yoga studios. Oftentimes, yoga studios will be happy to rent out their space (especially a second studio space) if they don’t have a class going on at that time.
Once you have chosen a venue idea, make sure to double check rules and regulations and make sure you abide and agree to them.
Choose a Venue for Drinking the Wine
Ideally you would practice yoga, then drink wine at the same venue! But this isn’t always the case. Regulations placed on drinking in public areas for instance, could affect where you can drink wine legally.
Drinking wine in one’s home is probably your best bet. Have everyone pack up their mats and head to your place!
Check out local bars and restaurants! Consider making reservations and asking about large party options such as fixed or open wine bar, depending on how much you want to spend!
Choose a Yoga Instructor
Most yoga instructors would love to be hired for a private event! Why? Because they will (more than likely) make more than when they teach a studio class. And it’s arguably more fun!
Reach out to yoga instructors via social media (check Instagram and Facebook) or search by Google Maps. Reach out to 5+ instructors, so you can choose. Be sure to tell them the date and time of your event, the amount you would like to pay them (anywhere between $75 and $150 for an hour-long yoga session is pretty standard), and be sure to double check they already have yoga instruction insurance.
Once you choose a yoga instructor, make sure to sign a contract with them. This holds them responsible, as much as it holds you responsible for the event.
Ask if they would like your guests to sign a liability waiver. If so, ask the yoga instructor to bring X quantity to the event to distribute and collect.
Invite Your Guests!
I am a sucker for snail mail invites. If you are too, think about doing something custom! Evites are also great, because they are so efficient.
Make sure to include an RSVP date so that you can account for all guests attending!
Favours for your guests
BYO Mats and Props
Let your guests know that they will need to bring their own mats and props of choice. You could also ask the yoga instructor if he or she has any extra mats to bring along. They may charge you a rental fee for these, FYI.
Check the Wine Count
You should plan for 2 glasses (or ½ bottle) per guest (some will drink more, and some will drink less). Consider getting a mix of White, Red, and Rose, depending on the time of year. Winter I recommend going red-heavy, summer I recommend going equal parts White and Rose. Wondering what varietals I love the most? Just ask!
Games to Play
No party is complete without conversation starters. So how about considering games to play that relate to wine?
Have Water and Snacks Ready!
Yoga and drinking wine both can be dehydrating and energy burning! Make sure you have plenty of water and snacks available to your guests! Consider filling a pitcher of water with one of these fancy additions.
And Have an Amazing Time, of Course!
Have you hosted a yoga and wine night? Have any additional tips or have any questions? Comment below to help build the Balance + Vine community!